Responsabilities

• Oversee the Banks’ purchasing activities, including office supplies, furniture, fixed assets, newspaper, printed documents, etc; set guidelines, methods and objectives for an efficient purchasing policy. Liaise with external contractors, landlords, vendors, suppliers, etc.
• Supervise the general maintenance of the premises (technical issues, cleaning, etc.).
• Supervise the mailing, reception and switchboard services.
• Manage facilities planning including physical layout and space allocation, office moves, preparation of cost estimates for space allocations, coordination with teams / contractors for reconfiguring space, furniture and equipment.
• Set up and implement a coherent branch security policy in order to cover the main physical and rational risk elements.
• Ensure the safety of the staff members at all times and keep employees aware of the security regulations.
• Participate in the annual budget’s preparation as regard to the administrative costs.
• Prepare and keep all administrative and security directives, procedures and policies duly updated.
• Act as the Security Officer.
• Act as the IT Coordinator Officer (coordination with Head Office and local IT suppliers).
• Act as back-up of the Accountant for general accounting tasks.

Profile

• 10+ years’ proven experience in an Administration/Facilities/Security function in a similar position in a Bank in Luxembourg
• Previous working experience as IT coordinator/helpdesk support
• Knowledge of basic accounting and finance principles
• Familiar with technical and facilities management practices
• Multi-tasks, polyvalent, flexible
• Dynamic, open minded
• Agile and adaptable to respond rapidly to changing or unplanned situations
• Analytical and problem-solving skills
• Negotiation skills
• Capable of using initiative
• Team and customer oriented
• Strong verbal and written communication skills in French and English
• Proficient in MSOffice

Our client is a small-sized bank with a solid financial standing based in Luxembourg.

Interested ?  Please send your application.  Kindly note that we ensure you the strictest confidentiality.