- Oversee the Banks’ purchasing activities, including office supplies, furniture, fixed assets, newspaper, printed documents, etc; set guidelines, methods and objectives for an efficient purchasing policy. Liaise with external contractors, landlords, vendors, suppliers, etc.
- Supervise the general maintenance of the premises (technical issues, cleaning, etc.).
- Supervise the mailing, reception and switchboard services.
- Manage facilities planning including physical layout and space allocation, office moves, preparation of cost estimates for space allocations, coordination with teams / contractors for reconfiguring space, furniture and equipment.
- Set up and implement a coherent branch security policy in order to cover the main physical and rational risk elements.
- Ensure the safety of the staff members at all times and keep employees aware of the security regulations.
- Participate in the annual budget’s preparation as regard to the administrative costs.
- Prepare and keep all administrative and security directives, procedures and policies duly updated.
- Act as the Security Officer.
- Act as the IT Coordinator Officer (coordination with Head Office and local IT suppliers).
- Act as back-up of the Accountant for general accounting tasks.
- 10+ years’ proven experience in an Administration/Facilities/Security function in a similar position in a Bank in Luxembourg
- Previous working experience as IT coordinator/helpdesk support
- Knowledge of basic accounting and finance principles
- Familiar with technical and facilities management practices
- Multi-tasks, polyvalent, flexible
- Dynamic, open minded
- Agile and adaptable to respond rapidly to changing or unplanned situations
- Analytical and problem-solving skills
- Negotiation skills
- Capable of using initiative
- Team and customer oriented
- Strong verbal and written communication skills in French and English
- Proficient in MSOffice
Our client is a small-sized bank with a solid financial standing based in Luxembourg.
Interested ? Please send your application. Kindly note that we ensure you the strictest confidentiality.
Caractéristiques de l'emploi